b"NFHR BoD MEETING MINUTES Finance Committee: Budget Report:normally Gretchen would present. Eric presented information he and March 8, 2023Jeanne put together. Checking account- $13396.17. Savings account- $14324.74. Herald bill is due, $7200. Eric6-7:30PM MST via Zoomand Jeanne will talk with the finance committee. Eric asked for an extension on this report. This will allow time to figure out finances and discuss how to improve donations. Eric will step in as Treasurer. Eric will send an email to BoD members for ideas on what the thoughts CALL MEETING TO ORDER: Eric Watnessare on filling the Treasurer position. MOTION: to defer Budget Report to April 4, 2023 MOTION:Lisa Second: Jo Motion carried ROLL CALL; BoD MEMBERS: Eric, Sara, Jo, Cady, Margaret, Lisa, Cherrie, Bonnie, ( Gretchen was ex- Awards Committee: Cady(chair) Members Anne Crandall. The awards committee promotes the use and en-cused) REGISTRAR: Jeanne QUORUM METjoyment of Fjord horses through various programs and participation awards that encourage versatility within our breed. 2023 Goals:1.) gain insight on what awards members see as beneficial. 2.) Revamp our award prize op-NFHR Members present on Zoom: Beth Beymer, Carol Cox, Denny Cox, Teressa Kandianis, Bonnie Standing,tions/awards. 3.) Review our disciplines included in awards and look to expand and appeal to more members. 4.) Heidi Raynor, Andrew Hinrichs, Cynthia Madden, Billie Jo HattonPromote awards/encourage more Fjord owners. 5.) Consider adding a committee member. This is a condensed ADOPTION OF AGENDA: Motion: Jo Second: Lisaversion of the mission statement and goals for 2023. Membership Committee: Bonnie- 184 members have not renewed their membership. A plan is being put to-F2F MEETING MINUTES: Motion: to defer minutes to April 4, 2023 MOTION: Jo Second: Lisagether to reach out to these members asking why they have not renewed. SPECIAL BoD MEETING MARCH 1, 2023: Margaret presented the BoD with a proposal to hold the 2024Evaluation Committee: Lisa (chair) Committee members: Eric Watness, Ardeth Obenauf, Wendy Bauwens, F2F Meeting in Herndon,VA also included would be an Educational Forum. 3 day event. Each BoD memberCurtis Pierce, Phil Odden, Sydney Fox, Jenny Olsen, Jeanne Poirier. The committee also invited evaluators Beth spoke to the proposal. The concern was prematurity and funding. The proposal failed.Beymer and Melissa Boyd. On February 28, 2023 an Evaluation Committee meeting was held. Thanked the A decision of where to hold the 2024 F2F is on the agenda for later in the meeting.committee members for committing their personal time to the committee. Reviewed the Evaluation Committee mission and 2023 goals. Request approval tohold an evaluation in Rixeyville, VA.Discussed next steps. This is SPECIAL BoD MEETING MINUTES: MOTION: to approve March 1, 2023 Special BoD Meeting Minutesa condensed version. MOTION: Lisa Second: Sara. Motion carriedMOTION: submit preliminary approval to hold evaluation in Rixeyville, VA MOTION: Lisa on behalf of Evaluation committee. During discussion a MOTION: to defer previous motion for one week(March 15, 2023) REAFFIRMATION OF MOTIONS APPROVED BY EMAIL:1.)A motion was made to allocate $200 atto allow further discussion. MOTION: Sara Second: BonnieMotion carried $100 an hour to Margaret Cresbo (team building speaker) explaining how the the Board works. The motion wasMOTION: to allow Margaret to revise Grant applicationfrom the Virginia Horse Industry Board (VHIB) and made by Bonnie, second by Cady. A majority voted in favor of the motion. Motion carried. Adopted by emailsubmit application. When the VHIB makes their decision, the BoD will decide to accept or decline based on the on February 27, 2023 MOTION: to reaffirm email vote MOTION: Sara Second: JoMajority voted in favor ofterms offered. MOTION: LisaSecond: Cady Motion carried motion. Margaret voted NO and will file a dissent. Her reason is: she would have liked to see the email vote. Lisa voted No.OLD BUSINESS: Herald Financial status: Sara. Consider running a support ad to bring in money. Will talk to finance committee. 2.) A motion was made to create a Membership Only NFHR Facebook page to be administered by Bonnie,Life memberships are under discussion. Gretchen and Jeanne (Registrar). MOTION: BonnieSecond: Jo Adopted by email.Committee Mission and goals: committees will be allowed more to time look at sent paperwork and think about MOTION: to reaffirm the email motion MOTION: Bonnie Second: JoVote was majority Yes. it. Eric asked to defer this business to our next Working Session. Margaret will file a dissent due to not seeing the email vote. Lisa voted NoF2F meeting date and location: still being discussed. Getting/gathering information on hotel cost and all cost 3.) A series of 3 motionsbeing treated as emailmotions(February 14, 2023) from the BoD Working Session. involved. Lisa has created a decision option sample, Sara will add to this. MOTION: how to process the F2F MOTION # 1- to authorize Margaret to submit an online application for space on February 17, 2024 at Fryingmeeting at the next Working Session meeting in April 2023. View the decision document and decide a location Pan Park (VA).for the 2024 F2F meeting. MOTION: Lisa Second: CadyMotion carried. MOTION # 2- to authorize Margaret to request contract information from Marriot Hotel, Dulles Airport (VA).Membership Code of Conduct: plans for temporary disclaimer on social media. This was deferred to any BoD Cost of rooms, banquet services, food etc. February 15-18, 2023.member who is willing to place the disclaimer. MOTION # 3- to authorize Margaret to submit for a Grant from the VHIB to be used by the NFHR foranBylaw review: Margaret - Margaret submitted a plan and suggestions to Eric and Gretchen last month. Waiting educational video which would be taken at the Educational Forum. If the Grant is given the BoD will vote tofor reply. accept or decline. MOTION- to reaffirm the 3 motions MOTION:Lisa Second: MargaretMotions carriedBreeders committee ways of working: Sara- did not speak to this. Membership survey: Cherrie- working on new survey. Will have a meeting with Bonnie and Cady to include PRESIDENT'S REPORT:Eric - Very busy with this board. Gretchen Payne has decided to take a Leave ofquestions from their committees and what action to take. Have a more focused meeting with the BoD. Absence. The NFHR is facing serious financial challenges. REGISTRAR REPORT: Jeanne- 2023 Membership as of March 8, 2023 is 550. In 2022 same time frameNEW BUSINESS: none membership was 672. Membership is down substantially. Foal registrations in 2022-113. Transfers 2023 - 54 Transfers 2022 same time frame - 49.ADJOURNMENT: MOTION: Lisa Second: Bonnie Motion carriedTIME: 7:30PMMSTQUESTION/COMMENTS FROM MEMBERSHIP: Jessica Rueterskoid, Heidi Raynor, Andrew Hinrichs COMMITTEE REPORTS:NFHR SPECIAL FINANCE MEETINGWEDNESDAY MARCH 29, 2023VIA ZOOM CALL TO ORDER: 6:01 PM MST ROLL CALL: Eric, Jo, Lisa, Bonnie, Cherrie, Sara, Margaret, Cady Also present: Heidi Raynor, Cynthia Madden (committee members), Jeanne Poirier (Registrar) GOAL: How to raise revenue and control expenses to make the organization solvent and functional. FINANCE COMMITTEE PRESENTATION: Cynthia Madden and Heidi Raynor gave a view of existing budget and projected budget.Discussion on what we want : 1.) start putting money in to savings. 2.) have a 4-6 monthreserve. 3.) where can we cut cost?THE HERALD: Sara speaking on behalf of the Herald committee -where we can cut cost3 ideas1.)no longer allowads that had been granted (years ago) to advertise at no charge.2.) run the Support Ad Campaign again3.) remove Herald subscription from life membersMEMBERSHIP SURVEY: why do our members join the NFHR? Is it the Herald ?PROPOSED BUDGET: the proposed budget was not accepted. it is recommended to sendit back to Finance Committee for budget alternatives.MOTION: to refer budget back to the FC based on conversation at this meeting for further budget alternatives. MOTION: Margaret. 2nd: Lisa.Unanimous Motion carried NEW PROMOTIONS COMMITTEE: MOTION: to create a promotions committee. MOTION: Margaret.2nd:Lisa This committee was changed to Fundraising Committee. Both Lisa and Margaret agreed to the change of terminology. FUNDRAISING COMMITTEE: Margaret to chair. Question called- unanimous vote. Approved.Volunteers for committee- Heidi, Lisa and Eric ADJOURNED: 7:30 PM MST44 Fjord Herald Issue #148Fall 2023 Joanne Wilgus, NFHR Secretary- Tuesday, April 4, 2023"