b'NFHR BOARD OF DIRECTORS MEETING AGENDAMargaret made the motion. Lisa seconded. Board approved unanimously. 4.12.23.May 10, 2023Motion to ratify this motion made in 4/12/23 working meeting.Cherrie moved, Sara 6:007:30 P.M. MSTsecond.Voting to ratify: approved unanimouslyZoom 6. MOTIONS TO SET HERALD HARDCOPY SUBSCRIPTON FEES: Motion 1 Thatthe BOD to approve the set price of the Herald at $15 per issue.CALL MEETING TO ORDER:6:01 p.m. MSTEric Motion 2:That the BOD approve the commitment of the NFHR to purchase the minimum required 50 print copies of the Herald per issue at $6.75 per book for a total ROLL CALL: Determination of Quorum: Quorum metJoEric Watness, Jo Wilgus, Sara Jongsma, Cherrie Nolden, Margaret Bogie, Lisa Otten, Gretchen Payne,cost of $337.50 as well as the labels and poly bags required to mail them out.Email Bonnie Morris, Jeanne Poirier (Registrar)Excused:Cady Miller.NFHR members present.votes for both motions : 7 ayes.Vote to ratify:7, vote ayes, 1 abstention. ADOPTION OF AGENDA:All board members voted with aye, raising their hands Eric MOTION TO RETAIN VERMONT ATTORNEY ALISON BELL.:An email motion was made by the Executive Committee on April 28, 2023 to retain the APPROVAL OF MINUTES OF PRIOR MEETINGS:service of Allison Bell, a Vermont licensed attorney experienced in non-profit law, to assist the NFHR on legal matters.Her hourly rate is $250.The motion to contract with MARCH 8, 2023 GENERAL MEETING MINUTES /DISSENTAlison Bell, ,passed with 6 Aye votes. Two votes were not made.Ask they be approved.There was a dissent by two board members, Lisa rescinded hers.Margaret stillMotion to ratify:Sara, Bonnie seconds.Vote to ratify:5 ayes, 2 abstentions. has a dissent, has to be rewritten prior to submission.Votes to approve the main body of minutes:7 ayes , 1 abstention pending dissent to be submitted in the future. 7. RENEWAL LETTER APPROVAL:Motion to approve the renewal letter:Approved: 7 MARCH 29, 2023 SPECIAL MEETING MINUTES,An amendment was reviewed and approved.ayes.Bonnie, Lisa second.7 ayes, 1 abstention.Votes to approve these minutes:7 ayes, 1 abstentionAPRIL 12, 2023 BOARD WORKING MEETING MINUTES: The Chair stated that any actions ofREGISTRAR REPORT:Jeanne working board meetings will be reaffirmed in the regular and special board minutes.Bonnie has concerns with the amount of minutes we publish in the Herald due to the cost involved .Eric advised it2023 foals 10 for registration, 8 completed 2 DNA, 2022 118 registered foals.2023 would take a Bylaw change to remove them from the Herald.transfers to date 87, 1 lease.Same time frame last year 90.Membership 2023 11% down, 596 memberships, finished 672 in 2022. REAFFIRMATION OF MOTIONS APPROVED BY EMAIL and in the BOARD WORKING SESSION: COMMITTEE REPORTS: MOTIONS APPROVED BY EMAIL: Finance Committee: budget report Gretchen/Jeanne 1.ADOPTION OF THE 2023 ANNUAL BUDGET, Budget Adoption: Motion to adopt theAs of 5/8/23:$9,401.10 checking, $14,324.96, outstanding bills $154.75 bookkeeper, Budget was made by Margaret and seconded by Lisa. This budget is based on theVT Lawyer, $1,000, $493.00 VGL/DNA.P&L shared with board;Eric displayed during assumption that the Herald will be transitioned to online only as of the Summermeeting. issue 2023 with an option to subscribe to a print version for an additionalAwards Committee: Cady subscription fee. Motion to transition the Herald to an online-only version wasExcused.No report. made by Sara; motion was seconded by Lisa.This was approved at the workingMembership Committee:Bonnie Board meeting on 4/12/23.Budget attached to this agenda.Motion to New Facebook group for members only.10 new renewals as a result.Letter sent out to ratify budget decided upon on 4/12/23 made by Lisa, Margaret seconded.Eric explained the attached approved budget.Voting approved, unanimous approval.membership who did not renew, approx. 40 renewals as a result. 2.APPROVAL OF HERALD SUPPORT ADS:In an effort to help raise funds for the NFHREvaluation Committee: Lisa the Herald Committee proposed bringing back the NFHR support ads that wereHighlights fees, congrats to Margaret for securing $3,050 marketing grant from VA available for the spring 2020 issue of the Herald. Sara made motion, Jo second viaHorse Industry Board.Plan is to create videos on preparing for evaluation.Curt Pierce email.Motion to ratify email decision:Lisa, second Sara.Support ads will beand Margaret are currently developing storyboards for this.Entry packet for the available for the Fall Herald, it will include banner ads on NFHR.com website. evaluation planned Sept 9/10 will be posted soon.Limited to 14 horses at a farm.Voting: approved unanimously.Limited performance tests are also being offered. Fundraising Committee Margaret 3.MOTION TO APPROVE BONFIRE FUNDRAISER PLATFORM:The motion to engageMargaret explains NFHR is a 501(c)5, tricky to fundraise because donations are not tax Bonfire as a fundraising tool, having received a majority of votes, (6 ayes and onedeductible to donors.Fundraising Committee had meeting April 19, 2023 and all Board nay) is approved.Motion to ratify, Sara, second Bonnie.Eric called for votes, themembers attended it. A variety of long term and short-term fundraising ideas from all email votes were 6 aye, 1 nay.Votes for ratification:all approved.board members were considered.Motions have been made for their approval butare still outstanding,4.MOTION TO RESCIND OR AMEND DECISION ON EVALUATION FEES:MotionOLD BUSINESS: to Rescind or to Amend Something Previously Considered per Roberts Rule section 35. Sara proposed to decrease the fees for evaluations to be equivalent to the rate of inflation plus a little to continue sustainability for the next few years thenHerald financial status Sara revisit and reassess the fees as needed or on an annual basis at the F2F meeting.Covered earlier. Committee Mission and GoalsEric The EC supports a CPI approach to update the fees. Based on the U.S Bureau ofHasnt been worked, just yet. Labor Statistics CPI website CPI Inflation Calculator (bls.gov) the below fees areBylaw reviewMargaret being recommended. A plan is waiting for input from the Bylaws Committee. 20002001200220034/10 EC4/15 CPI5/1/23 ECMembership SurveyCherrie/Bonnie/Jo Proposalestimate*recommendationCherrie started the survey.Waiting for input from board. CPI + $50 toFace To Face meeting planning Board AdvancedGetting feedback from membership on location.No dates have been decided yet. Processing Fee$10NoNo$30$45$50$50 Under 3 yrs age$45recordsrecords$45$75$80$80Eric asked board members on how to handle the remaining motions.Margaret asked to table and move C/Mavailableavailableto email.Motion to table by Margaret, Lisa seconds. Vote majority agreed. Over 3 yrs age$60$60$200$105$105 C/MSara asked for approval of her motion for Herald Layout, Angela Lease contract, $900/issue.Sara Performance$55$60$125$100$100explains Angela was paid through printer, and with changes to Herald, Angela will now be paid AdvanceN/AN/AN/AM/A$250$100$150separately from Printer.Motion; Sara, second Bonnie. Voting:ayes unanimously. Family FjordN/AN/AN/AN/A$125$100$100 Jeanne advised Bonnie Morris was added to NFHR Facebook group as moderator. The advanced performance test set in 2003 for $60 is recommended to be updated to $150. This is a CPI increase plus an additional $50 since the advance test is two tests and is more complicated to setup. A majority of the Board has approved theSara commented meeting minutes will be lengthy in Summer issue.She may send a request to the evaluation fees recommendation from the Evaluation Committee. Motion wasBylaws Committee with regards to Herald requirements. passed by email.6 ayes, 1 abstention. Floor opened to members who attended meeting.2 members spoke:Wendy Luscombe and Denny Cox. Vote to ratify amending evaluation fees motion:6 ayes.1 abstention due to a conflict of interest.ADJOURNMENT:Motion to adjourn Lisa, Bonnie second:7:47pm MST5.MOTION TO IMMEDIATELY TRANSITION HERALD TO ONLINE ONLY SUBMISSION:The motion was made at the Board Working meeting on April 12, 2023 in relation to the Budget. Motion - The Herald is the official quarterly publication of the NFHR.Respectfully submitted, for NFHR Secretary, Starting with the Summer 2023 issue it will be available online only for the balance of 2023 with the option to purchase the remaining 3 issues for $45 Jeanne Poirier NFHR Registrar Approval needs to be made for 2024 that the price for a printed subscription will be increased to $60Fjord Herald Issue #148Fall 2023 45'