b'NFHR BOARD OF DIRECTORSWORKING BOARD MEETING MINUTES July 12, 2023 6:057:57 P.M. MDST NFHR BOARD OF DIRECTORSWORKING BOARD MEETING MINUTESJuly 12, 20236:057:57 P.M. MDSTZoomZoomMotion (made by Margaret Bogie, seconded by Lisa Otten):The motion of have Attorney15. Fundraising Committee Report:Margaret Bogie reported that preliminary proposals for an annual Eric Watness, President, called the meeting to order at 6:05 pm. MSTAllison Bell review how dissents to the Board is reaffirmed.fund drive and grant applications are in development by committee members, Janellen Cederstrom Votes: Ayes 5, Nays 1, Not Voting 1and Rachel White respectively.These proposals will besent to the Board in the near future.ThePresent:Margaret Bogie, Bonnie Morris, Cherrie Nolden, Lisa Otten, Cady Miller, Kelsey Sayers and Eric9.Registrars Report (as of 7/11/23): Cynthia Madden joins the meeting at this time.board for the Fjords and Friends Fun Fest took up a collection to support the NFHR. Margaret Bogie, Watness. Cynthia Madden joined at the start of the Registrars Report.oMembership -2023:629down 6.4% from 2022Tom Snyder, and Alex Snyder agreed in advance tomatch the amount collected.$400 was Jeanne Poirier, Registrar, was present in a non-voting ex-officio capacity.2022:672collected at the Fun Fest and $400 was paid in matching funds.Funds are being mailed to the NFHR Excused Absences:Sara Jongsmao2023 Foals47 submitted/26 completed todate for unrestricted use.Membership Zoom Attendees: Holly Durst, K.L.White, Karen Hanson, Kendal Papas, Maria Meister,EOY 2022 foals:135New Business: Michele Harn, Rachel White, Rebekah Lauster, Tricia Albrecht, Rebecca Wilhite, Teressa Kandianis, ,oTransfers2023: 1/1 to 7/11:12316. Bylaws CommitteeMargaret Bogie reported that the committee has developed athoughtAurora Skurton, Billie Jo Hatton, Bonnie Standing, Carol Cox, Dea White, Denise Klinger, Gloria Waro,2022 same date:139document to help the Board formulate a policy for leave of absences.The goal is to create a policy Helene Giebers, Miranda Cleveland, Mike Melbye, Andrew Hinrichs, Joni Sherwood, Sammi Korinek,10. Finance Committee Report:Reviewed by Margaret Bogie as the Treasurer position is openthat will be incorporated into a revision of the Bylaws.A formal Bylaws revision is a longer process Angela Miller, Ashley Ralph, Jo Wilgus.(2 iphones, Nancys iphone, Janices ipad)oThe Balance Sheet as of 6/30/2023 showsan increase of $4,131.05 in total liabilities andthat includes feedback form the membership through comments and a town hall meeting.The equity for a 2023 as compared to the same period in 2022.Bylaw revision process is in development and will be sent forward for Board approval before Members oThe Profit Loss Comparison shows income up by $1,619.37 in 2023 with the differenceimplementation. attributed to a successful membership renewal campaign in the spring as well as donations. 17. Election CommitteeMargaret Bogie reported:1.Kelsey Sayers was welcomed to the Board and will fill the remainder of Gretchen Paynes termNFHR expenses were nearly $5,300 below the same period in 2022 with the differenceThe Election Committee has tested online voting systems for the 2023 NFHR Election (if 4 or ending in December, 2025. attributed to cost cutting measured taken the by NFHR relating to The Herald.The netomore candidates seek seats on the Board).Feedback on the systems has been positive.2.Cady Miller was welcomed back from her leave of absence.Sara Jongsma remains on a leave ofincome for 2023 was $2,478.29 to the positive versus a loss of $7,354.84 for the samePaper ballots will be available for members without email addresses on file or those absence due to family commitments until mid-August.period in 2022.members wanting to opt out of online voting. 3.Margaret Bogie agreed to take the minutes of the meeting.The Budget versusActual report shows how the NFHR is $8,328.32 over budget on incomeThe Town Hall for Candidates in the Election is tentatively scheduled for September 19, 4.The proposed Meeting Agenda was adopted by unanimous consent.oand $1,673.97 under budget on expense.Overall net income is about $2,500 above theo2023.It will be in the same format as last year with a moderator asking all candidates the 5.Approval of Minutes of the May 10 meeting - approved by email on June 30, 2023 and have been anticipated net income for the same period.same set of questions.Answers are time limited.The Town Hall is recordedand made posted.oThe Financials show the NFHR is making progress with its actions on the finances.Theavailable to membership. 6. Motion (made by Margaret Bogie, secondedby Lisa Otten):impact of donations and cost cutting on operations are shown in these reports.18. New BusinessApproval of the June 21, 2023 minutes shall be tabled until Attorney Bells advice on dissenting is11. Awards Committee:Cady Miller reported that the Committee is restarting and will focus on itsCynthia Madden explained the proposed Fundraising Policies and Procedures.It was agreed received.It is anticipated that the minutes could be approved by email and posted online by July 21,noseband fundraiser, as well as reaching out to people showing to encourage awards awarenessothat the Board would review and following discussion, a motion to approve the final policy 2023.12. Membership Committee Report:Bonnie Morris reported that that new memberships and renewalswould be made by email. Vote:Ayes7 Nays - 0are growing . She raised concerns about communications between the Board and the membership. 19. Old Business 7. Report from the Chair, Eric Watness: `She ceded her reporttime to a member who online.He was ruled out of order by the Chair as theMotion (made by Lisa Otten, seconded by Margaret Bogie): oThe Moratorium onSocial Media posts was promulgated by the Executive Committee andend of the agenda was the open forum for member comments.A member may make a motion byoThe NFHR shall suspend all Facebook communications until the BOD can meet and align on reaffirmed in a vote by theBoard at its June 21, 2023 meeting.There are outstanding issuessending it to the Board.operating procedures and best practices. related to social media that need to be addressed by the Board.That work is in process.13. Evaluation Committee Report: Lisa Otten reported that the Rixeyville Evaluation is full, it has a oThe Board does not accept any anonymous complaints.The Board does not address disputespositive cashflow, the evaluators were agreeable to the schedule and housing.The Board ratified in its entirety the Moratorium on Social Media made by the NFHR between members or with non-members.The Board is focused on the NFHRBylaws, Rules ofA. Motion (made by Lisa Otten, secondedby Cynthia Madden):ExecutiveCommittee on June 7, 2023 during its June 21, 2023 meeting The Registration, and policy.The Rixeyville Evaluation application for September 910, 2023 shall receive finaltemporary moratorium on communication by Board members with the NFHR membership oComplaints being handled by the Board are confidential.The outcome is made public but theapproval by the Board to go forward.Vote:Ayes7,Nays0Abstain1 or the public through all social media outlets pertaining to NFHRpolicies, practices and substance of and the process by which complaints are handled are not for discussion.ThisB.Motion (made by Lisa Otten, no second required as the motionwas approved by thedecision-making that has not received prior approval of the NFHR Board. complaint policy complies with Roberts Rules of Order which governs NFHR meetings.EvaluationCommittee): oMembers with complaints and comments were encouraged to email them to the Chair forThe Evansville, WI Evaluationapplication for August 911. 2024 shall receiveA friendly amendment to the motion was accepted. Amended Motion:The NFHR BOD will handling.preliminary approval to go forward. Vote: Ayes8,Nays0address and align on the operating procedures and best practices for social media 8.Reaffirmation of Motions Approved by Email:C.Motion (made by Lisa Otten, secondedby Cynthia Madden):communication by its working meeting on August 9, 2023.Votes:Ayes8 Nays - 0 The qualification time period for applications from the current Evaluator Candidates, Andrew Hinrichs and Samantha Poirier, will start as of September 9, 2023.Motion (made by Cynthia Madden, seconded byMargaret Bogie): 1Vote: Ayes8,Nays0oTheNFHR Board will form a Promotions Committee to focus on external marketing of the 14. Herald Committee Report:Jeanne Poirier reported in the absence of Sara Jongsma. Fifty-fiveNorwegian Fjord Horse.Votes:Ayes8 Nays0 members paid the subscription to receive print copies of The Herald.The feedback she has received has been positive about the digital issue.oDiscussion of a B Registry was tabled under Old Business until the August 9. 2023 board meeting.Board memberswere encouraged to bringtheir ideas to the meeting.The main agenda being completed, the meeting was opened to members.Questions/comments were 2made by Rebecca Wilhite, Angela Miller, Teressa Kandianis, Sammi Korinek, Bonnie Standing, Rebekah 3 Lauster, Michael Melbye, and Rachel White.The meeting was adjourned at 7:57 p.m. MDST by Eric Watness.Submitted by Margaret Bogie, Acting Secretary 4 Fjord Herald Issue #149Winter 2023 45'